Submission of Electronic Files
What Files Should Be Provided?
Only files named according to the paper´s program code can be uploaded via the system. ALL files used to produce the contribution must be uploaded, for example, for paper MOPBP01, file names should be
- MOPBP01.pdf - the PDF file
Or if no PDF file can be provided:
- MOPBP01.ps - the PostScript file (rename .prn files to .ps beforehand, where necessary)
Source Files:
- MOPBP01.doc – (or .docx) the WORD source file, or
- MOPBP01.tex - the LaTeX source file, if LaTeX was used, or
- MOPBP01.odt - the OpenOffice.org or LibreOffice source file, if used
Oral Presentations:
- MOPBP01_talk.pdf and/or
- MOPBP01_talk.ppt and/or
- MOPBP01_talk.odp - the file to be used for the oral presentation
What to Submit
Once the contribution has been prepared using and according to the CYC13 , the author should submit all of the following files:
- A properly formatted MS Word, OpenOffice/LibreOffice, or LaTeX document;
- A PDF file made from this document (new). If you do not have the possibility to generate a PDF file, submit a PostScript file made from that document;
- Each original illustration in its native format as used in the document.
For Oral Presentation:
- PDF, PowerPoint or OpenOffice/LibreOffice of your slides for your oral presentation (and associated video or animation files where appropriate in their native format)
Why Do We Now Allow Authors to Submit PDF Files When We Only Accepted Postscript Files Before?
Most authors can generate PDF files, however the standard is far from uniform and often they are not acceptable for the JACoW database because:
- the compression settings are wrong;
- fonts are not embedded;
- JACoW scripting procedures to create the final publication set required a standard input; and
- most importantly, PDF files produced according to the JACoW recipe are PDF/A compliant, which is fundamentally important for the long term.
We now have prepared a workflow that we think will enable us to process and convert author PDF files to JACoW acceptable ones.
Once all files are ready for submission, login to your and click on the File Upload link.
Papers will undergo processing by the Editorial Team from the deadline for submission. Authors can check the status via the log in to their or by consulting the electronic dot board at the conference. E-mails will be sent via SPMS whenever a processing dot colour is assigned or is changed.
***Ensure that the paper title and co-authors on the paper entered into the SPMS, are identical to your paper. If this is not the case, click on the links "edit" or "authors" and update. SPMS data will be used for the production of the table of contents and author index of the proceedings. Failure to enter all co-authors means they will be omitted from the author index.
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